Conference UHAMKA
International Conference on Education Innovation and Learning Transformation (InnoTeach)

Privacy Statement

This Privacy Statement explains how the International Conference on Education Innovation and Learning Transformation (InnoTeach 2025) organized by Universitas Muhammadiyah Prof. DR. HAMKA (UHAMKA) collects, uses, shares, and protects personal data related to conference activities, including website visits, abstract and paper submission, peer review, registration, payment, onsite/online attendance, and post-conference dissemination.

1) Data We Collect

We may collect the following categories of personal data:

  • Identity data: name, title, affiliation, position, country, ORCID/ResearcherID (if provided).

  • Contact data: email address, phone/WhatsApp, mailing address.

  • Submission data: manuscript/abstract text, keywords, co-authors, research area, reviewer comments, decision history.

  • Registration & payment data: ticket type, invoice details, proof of payment, VAT/tax details (if applicable).

  • Attendance data: session choices, presentation schedule, photographs/screenshots, audio/video recordings of sessions (for hybrid/online events).

  • Technical data: IP address, device/browser information, cookies, usage logs, and analytics (see “Cookies & Analytics”).

  • Communications: inquiries sent to the secretariat, consent preferences, and feedback forms.

Catatan (ID): Jika ada data sensitif (mis. kebutuhan aksesibilitas/dietary), cantumkan hanya jika memang dikumpulkan.

2) Purposes of Processing

We process personal data to:

  • administer the call for papers, peer review, and program scheduling;

  • register participants and manage payments/invoices;

  • communicate updates (acceptance letters, program changes, certificates, proceedings, publication opportunities);

  • provide onsite/online access (badges, room lists, Zoom links, attendance);

  • ensure quality, safety, and integrity of the conference (anti-spam/abuse checks);

  • produce non-identifying statistics for reporting and improvement;

  • comply with legal and tax obligations.

3) Legal Bases

Depending on the context, we rely on one or more of the following lawful bases:

  • Contractual necessity – to process submissions, registrations, and payments at your request.

  • Legitimate interests – to operate and secure the conference, improve services, and communicate essential updates.

  • Consent – for optional activities (e.g., marketing emails, using photos/videos for publicity). You may withdraw consent at any time.

  • Legal obligation – to retain records required by applicable laws.

4) Cookies & Analytics

Our website may use cookies and similar technologies to enable essential functions (authentication, session management) and to understand usage patterns.

  • Essential cookies: required for the site to work; cannot be disabled.

  • Analytics cookies: help us measure traffic and performance (e.g., page views, device types).

  • Your choices: you can set your browser to block or delete cookies. Disabling some cookies may affect site functionality.

Catatan (ID): Bila memakai alat tertentu (Google Analytics/Matomo), tulis namanya di sini dan sertakan tautan opt-out jika ada.

5) Sharing & Third-Party Services

We may share data with carefully selected service providers solely to provide conference services, for example:

  • conference management and submission/registration systems,

  • payment gateways and invoicing tools,

  • email and communication platforms,

  • video-conferencing/streaming providers,

  • publishing partners for proceedings or journal special issues.

These providers act on our instructions and are bound by confidentiality and data-protection obligations. We do not sell personal data.

6) International Transfers

Because InnoTeach 2025 involves international participants and third-party providers, your data may be processed in countries other than your own. We take appropriate safeguards (contractual and organizational) to protect personal data during such transfers.

7) Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described above:

  • submission and peer-review records: up to 5 years after the event (or longer if required by publishing partners),

  • registration, payment, and invoices: up to 7 years to meet accounting/tax obligations,

  • communications and support tickets: up to 2 years,

  • photos/videos for documentation: up to 5 years unless consent is withdrawn sooner.

After the retention period, data are securely deleted or anonymized.

8) Security

We implement technical and organizational measures to protect data against unauthorized access, loss, misuse, or alteration. While no method of transmission or storage is completely secure, we continuously improve our safeguards and limit access to authorized personnel.

9) Your Rights

Subject to applicable laws, you may have the right to:

  • access your personal data and obtain a copy,

  • rectify inaccurate or incomplete data,

  • erase data (“right to be forgotten”) where applicable,

  • restrict or object to certain processing,

  • withdraw consent at any time (for consent-based processing),

  • data portability (for data you provided to us).

To exercise these rights, contact us using the details in Section 12. We will respond within a reasonable timeframe.

10) Children’s Data

InnoTeach 2025 is intended for adult professionals and students 18+. We do not knowingly collect personal data from children. If you believe a child has provided data, please contact us so we can delete it.

11) Photos, Recordings & Publicity

By attending the conference (onsite or online), participants may appear in photographs, screenshots, or recordings used for documentation and non-commercial publicity related to InnoTeach 2025. Where required, we will obtain consent or offer opt-out mechanisms.

12) Contact

Secretariat of InnoTeach 2025
Center for Research, Community Service and Publication
Universitas Muhammadiyah Prof. DR. HAMKA (UHAMKA)
UHAMKA Graduate School Building, 6th Floor
Jl. Hajjah Tufy Alawiyah, Jl. Buncit Raya, RT.2/RW.5, Kalibata, Pancoran,
South Jakarta, 12740, Indonesia
Email: [email protected] | Phone/WhatsApp: +62 821-9000-6852

13) Changes to This Privacy Statement

 

We may update this Privacy Statement from time to time to reflect operational, legal, or regulatory changes. The “Last updated” date indicates the latest revision. Significant changes will be communicated via the conference website or email.

Details